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How to sign a pdf electronically with a digital signing platform?

In today's digital age, the ability to sign documents electronically has become a necessity. Whether you're working remotely, conducting business transactions, or simply trying to reduce paper usage and save time.

By knowing how to sign a PDF electronically you can save time and effort. This guide will walk you through how to sign a PDF electronically using our digital signing platform eSignHaven.

Before we dive into how to sign a PDF, it’s important to know the different types of electronic signatures: basic electronic signatures, advanced electronic signatures, qualified electronic signatures. We clarified the differences between these types in our blog ‘What is eIdas and what are the three types of digital signatures’. Learn more about the three types of signatures. 

How do I send documents to be signed in PDF?

Step 1: Set up an eSignHaven account:
Choose the plan that suits your needs. We’ve designed eSignHaven to meet the needs of individuals and businesses alike.

Step 2: Upload your PDF document
After you create your own workflow, a pop-up will allow you to simply drag and drop your PDF directly into the signing platform. You can also choose to manually upload your document by choosing an option in the top left corner of the box. You can upload directly from your device or via a cloud storage provider, such as: Google Docs, Dropbox or OneDrive.

Step 3: Add signers & roles and the signing order
Next, you can add the required signers, their email addresses and roles. If you need the signers to sign in a specific order, you can choose to set a signing order.

Step 4: Add signature fields
Now you will see a preview of your document. To the right, you may add different fields to the document such as: name, date/time, initials and signature fields. Choose wherever you want to add these fields.

Step 5: Choose the type of signature you need
You have the flexibility to select the signature type for each signature box, or you can choose for the default setting. This includes the choice of Advanced and Qualified Electronic Signatures to guarantee your document's security and non-repudiation.

Step 6: add security and workflow options
In eSignHaven we also have the possibility to add advanced options such as password or OTP (One Time Password) protection, multi-factor authentication and document access expiry dates.

Step 7: Ready to send for signing!<
Is everything filled in the way you wanted? Click on the button ‘share now’ and send your pdf!

How can I track my document?

As an eSignHaven user you can track your PDF document workflow whenever you want. You can even send automatically reminders if your contact has still not signed the document.

eSignHaven ensures the secure storage of your documents, employing advanced encryption to safeguard against unauthorized access. It also provides a comprehensive audit trail detailing every action taken on a document for complete transparency and legal compliance. After the document is signed, you can easily download the completed document and archive it safely.

How do I receive and sign a pdf?

As a recipient you will receive an email inviting you to review and sign the document. You don’t need an eSignHaven account to sign the pdf!

The benefits of signing PDF’s electronically

The advantages of signing PDFs electronically are clear for both parties (the signer and the person sending the pdf): convenience, security, cost savings, environmental benefits, improved workflow efficiency, legal validity, accessibility, and better document management. As more businesses and individuals embrace digital solutions, electronic signatures on PDFs have become an essential tool for modern, efficient, and sustainable practices. Adopting e-signatures not only streamlines your processes but also positions you at the forefront of the digital transformation wave.

Curious about what eSignHaven can do for your business? Contact us!

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